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Effective date: 1st November, 2023

Privacy Policy

Dome Fest West ("We", "Us", "Our") respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website or participate in our yearly film festival, fulldome pitch competition, or any of our outreach or educational programs (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Information Collection

We collect different types of information about you, including personal identification details like name, email address, phone number, and demographic information such as postcode, preferences, and interests. We may collect personal information from you when you interact with our organization, including but not limited to:​

  • When you submit an application or registration for our yearly film festival, fulldome pitch competition, or educational program.

  • When you sign up for our newsletter or email updates.

  • When you participate in surveys or provide feedback.

The personal information we may collect includes, but is not limited to:

  • Your name, email address, and contact information.

  • Your professional background and affiliations.

  • Information related to your submissions; scripts, storyboards, film footage, cast, and other industry-related details.

Use of Information

We may use the personal information we collect for the following purposes:

  • To process and review your applications for our film festival, pitch competition, or educational program.

  • To communicate with you regarding your participation in our events or programs.

  • To send you updates, newsletters, and promotional materials related to Dome Fest West.

  • To improve our services and tailor them to your preferences.

  • To conduct research and analysis to better understand our audience and improve our offerings.

Information Sharing

We use your data to understand your needs and provide you with better service, which includes:

  • Processing entries for our competitions and programs.

  • Internal record keeping.

  • Improving our products and services.

  • Sending promotional emails about new events, special offers, or other information that we think you may find interesting, using the email address you have provided.

In the following circumstances, we may share your personal information with third parties:

  • With service providers and vendors who assist us in operating our events and programs.

  • With trusted partners and sponsors who may offer relevant opportunities or resources.

  • When required by law or in response to a legal process.

Data Security

We have implemented appropriate security measures to prevent accidental loss, unauthorized access, alteration, or disclosure of your personal data. Additionally, we restrict access to your personal data to employees, agents, contractors, and other third parties who require it for business purposes. They will only process your personal data according to our instructions and are obligated to maintain confidentiality.


We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including any legal, accounting, or reporting obligations.

Your Choices and Rights

You have the right to:

  • Review and update your personal information.

  • Opt-out of receiving promotional communications from us.

  • Request the deletion of your personal information, subject to legal and contractual obligations.

Changes to this Privacy Policy

We reserve the right to update or modify this privacy policy at any time. Any changes will be effective immediately upon posting the revised policy on our website.


Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Contact Us

If you have any queries regarding this policy, or if you wish to exercise any of your legal rights, please contact us at

By participating in Dome Fest West or using our services, you agree to the terms and conditions outlined in this privacy policy.

Compliance with GDPR

We confirm that our data processing complies with the General Data Protection Regulation 2016/679. If you are a resident of the EEA, you have the right to access the information we hold about you, to port it to a new service, and to ask that your information be corrected, updated, or erased. If you would like to exercise these rights, please contact us through the contact information above.

This policy was last updated on 1st November, 2023.
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